News Staff
The OVA Board voted unanimously on December 16 to proceed with a “compliance-focused” restatement of the Association’s bylaws and CC&Rs with Adams | Stirling, following guidance from the Association’s HOA legal counsel.
Rather than move forward with the three-part recommendation presented by the Governing Documents Committee (GDC) at last month’s board meeting, the board instead will proceed with a restatement, limited solely to bringing OVA’s bylaws and CC&Rs into compliance with current law.
Video: 12-16-2025 Board Meeting
“The Board carefully reviewed the recommendations provided by the GDC, including the suggestion to address legal compliance through targeted amendments,” said board president Matt Oliver. But “after consideration and based on advice from the Association’s HOA legal counsel, the Board determined that a compliance-focused restatement is the most appropriate and legally sound approach at this time,” Oliver said.
Oliver thanked the GDC “for the time, effort, and thoughtful work they have devoted to reviewing the Association’s governing documents. Their contributions have been valuable in identifying areas for consideration and helping inform the Board’s deliberations.”
The board’s action will provide members with a single, consolidated set of governing documents that is easier to read and understand, rather than multiple amendments layered over time. Completing this compliance work first establishes a clear and reliable foundation when additional updates to the governing documents come up in the future.
Any future phases beyond legal compliance could be considered separately and would include more in-depth community discussion. If additional phases are pursued, they will be communicated to the membership accordingly.
The Board directed General Manager Christel Antone to obtain an updated proposal and timeline from legal counsel for preparation of the compliance-focused restatement documents, ensuring the Association’s governing documents remain valid, enforceable, and aligned with current law.
The Board also stated that Governing Documents Committee members are expected to continue their involvement by reviewing the updated documents prior to a membership vote.
Updates will be shared as the process moves forward.
OVA Insurance Policy for 2026
The Association’s insurance policies renew on January 1, 2026. The OVA received insurance quotes through broker Cline Insurance totaling just under $300,000. The proposed coverage provides broader protection at than last year’s insurance and includes general liability, automobile coverage, a commercial umbrella policy, directors and officers (D&O) coverage, fiduciary liability, earthquake, and flood insurance.
The estimate does not include the Association’s commercial property insurance, which renews separately in May.
By unanimous decision, the board approved the insurance proposal not to exceed $300,000.