Applications, Forms, and Documents

  • Architectural Application: General (Buff Form)
    This form is required for all Architectural Applications, please submit one Buff Form per project. Contact the Architectural Office for assistance with completing this form.
  • Architectural Application: Sub-HOAs (Statement by Board of Governors to Approve Application by Homeowner)
    If you live in a Sub-Association Maintained Area this form must be attached to your Architectural Application and must be signed by two Board of Governors.
  • Architectural Complaint Form
    This form is for any Architectural related complaints and must be signed by the complainant. Complainant identities will be held in confidence.
  • Assignment of Facility Use Privilege Form
    Assignment of Facility Use Privilege Form: This form must be filled out by property owners (or their legal agent(s)) to give their Long-Term (over 90 days) tenant(s) the privilege to use the facilities. This form must be filled out and returned to the OVA Office before tenant(s) are able to obtain their facility access card(s). …
  • Automatic Payments (ACH) Accessing Dues Account
    Automatic Payments Setup (ACH Withdraws)  ACH payments are no longer set up in the OVA office. Please visit https://condofinancial.com and follow the instructions below:  How to access your property web portal  Log on www.condofinancial.com  Go to Homeowner’s Portal  Log in or Register. If you have not registered, you must have your most current bill from Condominium Financial Management. In the body of the …
  • Bench Sponsors
    Fill out this form to let us know if you or your club/organization would like to sponsor a bench. You can also share your desire to see more benches in Oakmont, and to suggest locations.
  • Club and Activity Contact Collection Form
    Please fill out the form below to update your club’s information within OVA’s Activity Contact Sheet. Updates to the form require review by OVA staff before they are displayed on the website.
  • Club Application for Recognition by OVA
    Applying for club recognition grants your organization access to OVA facilities and announcements in OVA publications. Fill out this form and turn it in to OVA’s Event Coordinator at the Admin Office.
  • Club Article Submission Form
  • Committee Need For Volunteer
    A form for committees to share their needs for volunteers with the Volunteer Resource Committee and OVA staff.
  • Committee Submission Form
    This form is available for OVA committees to submit agendas, minutes, reports and announcements.
  • Community Conversation Volunteer Interest Form
    This form is available for any Oakmont Village resident to indicate their interest in volunteering to assist running a community conversation. This could involve volunteering as a facilitator at the table collecting responses from participants, as a themer organizing responses collected by facilitators, assisting with assigning seats and checking in participants, or by helping with …
  • Community Directory Hard Copy Request
    Please note that residents included in the community directory can add, edit, and remove their listings at any time. This means any hard copy versions of the directory may become out of date soon after they are provided. Please consider using the online version instead to access the most up-to-date information, and to reduce OVA’s …
  • Confidential Survey
    Click Here for a Printable / Downloadable version: This form lets the OVA Office know who is currently living in each home (owners or tenants). It must include verified date of birth. (If tenants are in the home, please submit this form with the Assignment of Facility Use Privilege Form)
  • Contractor Recommendation / Review Form
    Please submit details regarding your experience with contractors hired to work at your property. This information will be kept confidential and will be used to update the OVA’s Contractor List on a regular basis.
  • Directory Sign Up Form – Fact Sheet
    Printable / Downloadable Version: Directory Fact Sheet Please fill out and return to the OVA Office if you would like to be listed in the Oakmont Directory.
  • Firewise Assessment Release of Liability
    Click Here for a Printable / Downloadable Version
  • Firewise Assessment Request
    This form is used to request Firewise Assessments of your property. Submissions are sent to firewise@oakmontvillage.com.
  • Flow Flex Form (for COVID-19 Test Kits)
    This form should be filled out and brought to any COVID-19 test kit giveaway being held in Oakmont. Click Here For a Printable / Downloadable Version
  • Garage Sale and Estate Sale General Waiver and Indemnity
    This form is required to be completed and submitted for any garage sale or estate sale. Please see the Architectural Office for information on the maximum number of sales per year.
  • Garden Club Membership Form
    Click here for a downloadable / printable version of this document.
  • Grandparents Week 2021 Class/Events Descriptions
    Click Here For A Downloadable / Printable Version
  • Grandparents Week 2021 Registration Form
    Click Here To Download / Print
  • Homeowner’s Association Board of Governors Application for Approval
    This form is required for Sub-Association Board of Governors who are seeking to complete project work in a common area.
  • Letter To The Editor
    The Oakmont News welcomes letters of up to 250 words from residents to express opinion, criticism or praise. They must include the writer’s name and Oakmont address, although the address won’t be published. While letters to the editor may be edited for length and spelling, they are not edited for accuracy. Opinions are that of …
  • New Resident Survey
    Click Here for a Downloadable/Printable Version
  • Nuisance Pet Complaint Form
    This form is for residents seeking to file a formal complaint with OVA regarding pet behavior.
  • Oakmont Solar Survey (2022)
  • Oakmont Veteran’s Association Sign Up Form
    Join with your fellow Oakmont Veterans.
  • OCF: Now Offers Online Donation For Firefighter Appreciation Fund Drive
    The Oakmont Community Foundation now has an online donation capability for the Firefighters Appreciation Fund that has been launched to express gratitude to the valiant men and women for their heroic efforts in the Glass Fire.               All donations to the OCF are tax-deductible and the “Firefighter Appreciation Fund” will go to the non-profit foundations at our local departments to support …
  • OVA Email List Sign Up Form
    Inside Oakmont is OVA’s weekly online newsletter. Content includes notices regarding Board, administrative, and facility projects, as well as upcoming events and activities put on by our village’s 170+ clubs and organizations. You can sign up to receive OVA emails when registering for an account, but if you chose not to receive emails during registration or want …
  • Paint Specifications Chart
    This chart is required to be completed and attached to all applications requesting to paint.
  • Report Website Issues
    Are you having trouble with the website? Does the layout seem weird on your device? Have you found a link that is no longer working? Is there something missing on a particular page? Please report any issues you find using the form below: How to Copy Paste Website Addresses:
  • Short Term Facility Use Privilege Form
    Short-Term Facility Use Privilege Form: This form must be filled out by property owners (or their legal agent(s)) to let the OVA office know that short-term (90 days or less) tenant(s) are in your home. This form must be filled out and returned to the OVA Office before your tenant(s) are able to obtain their …
  • Updates for Service Providers
    This form is directed towards service providers working in Oakmont Village. Subscribers will receive updates from OVA on our architectural and landscaping policy changes and recommendations.
  • Volunteer Interest Form
  • Zoom Meeting / Webinar Request Form
    Use this form to request a Zoom Meeting or Webinar for your club using OVA’s Zoom account. The Zoom event is only confirmed once OVA’s Event Coordinator confirms with you via email.

An OakmontVillage.com account is required to view these documents. If you do not have an account, click here to register.

An OakmontVillage.com account is required to view these documents. If you do not have an account, click here to register.
  • CC&Rs
  • CC&Rs will be available in full soon, we are currently adding them all to the website.

    An OakmontVillage.com account is required to view these documents. If you do not have an account, click here to register.

    Our complaint form PDF is available in the “AC Forms” section above. If you cannot see the digital form below, please click here.

    Critical Emergency Information


    Preparing for Wildfire

    It’s all about becoming less vulnerable to flying embers!

    Steps You Can Take

    Here are the steps you can take to significantly Reduce the Risk of losing your home to wildfire. The key is reducing your structure’s vulnerability to flying embers which are about the size of a grain of rice.

    Firewise Landscape Policy

    Here is a link to the current Oakmont Firewise Landscape Policy, its one page checklist, as well as the
    Do Not Plant List, the Do Not Plant List Photo Guide and the Recommendations on the Use of Wood Mulches.

    Firewise Assessments

    Schedule an appointment with a volunteer assessor from the Oakmont Firewise Resource Committee by filling out the form below: https://oakmontvillage.com/article/firewise-assessment-request/

    Alternatively you may send an email with your name, address, and phone number to firewise@oakmontvillage.com or call the OVA Office at 707-539-0701.

    Vendor Resources

    Here is a link to professionals that can help you create a beautiful home that is resistant to wildfire.A List of Contractors and Wildfire Mitigation Specialists

    Learn more about how to protect your home from wildfire.


    All resources available here are for education about Oakmont Village Association current policies and recommendations on making our community more resilient to wildfire. Outside expert sources, such as videos and webinars, may present differing and sometimes conflicting information. If you have questions, please contact the Firewise Resource Committee at firewise@oakmontvillage.com. 


    Firewise / Firesafe Organizations

    • California Fire Safe Council
      California Fire Safe Council’s mission is to be “California’s leader in community wildfire risk reduction and resiliency!” The California Fire Safe Council (CFSC), a California non-profit corporation, was first formed as a project of the California Department of Forestry and Fire Protection (CAL FIRE) in 1993. Learn more:Home – California Fire Safe Council – Learn More Today …
    • Fire Safe Marin
      Fire Safe Marin is a non-profit organization dedicated to reducing fire hazards, promoting fire safety awareness, and helping residents prepare for wildfires in Marin County, California. Learn more:Home – Fire Safe Marin
    • Fire Safe Sonoma
      The primary objective and purpose of this organization is to provide education, exchange information and foster fire prevention and fire safety within the County of Sonoma. Learn more:Fire Safe Sonoma | Santa Rosa, Ca
    • Firewise USA
      Every year, devastating wildfires burn across the United States. At the same time, a growing number of people are living where wildfires are a real risk. While these fires will continue to happen, there are things you can do to protect your home and neighborhood as well as your family’s safety. The Firewise USA® program is …

    Articles

    • Beautiful Plants for Firewise Landscaping
      This guide published by Monrovia Nursery provides tips and beautiful photography of the plants they have selected as being firewise. Follow the link below to view the article on their website at monrovia.com: Beautiful Plants for Firewise Landscaping (monrovia.com)
    • Factors Associated with Structure Loss
      Click Here for a Printable/Searchable Version
    • How to Prepare Your Home from Wildfires
      This Washington Post Article, published on September 29, 2021, provides tips on how to protect your home from wildfire, accompanied by a three dimensional tour of the risks surrounding a building’s exterior: https://www.washingtonpost.com/climate-solutions/interactive/2021/wildfire-protection-prepare-how-to/?itid=hp-top-table-main
    • Recommendations on the Use of Wood Mulches
      A useful guide to OVA’s policy on the use of Wood Mulches Click Here For A Printable / Searchable Version: Recommendations on the Use of Wood Mulches
    • Reducing the Vulnerability of Buildings to Wildfire
      Vegetation and Landscaping Guidance Click here to view the full article: Reducing the Vulnerability of Buildings to Wildfire
    • Town Hall Reinforces Home Hardening to Protect Property During Fire Season
      Jackie Reinhardt             Can you save your home from wildfire?  Maybe and maybe not, according to a Feb. 2 OVA Town Hall to help Oakmonters understand what they can do to protect their property in what has become a high- risk area of Sonoma County during an expanded fire season. The virtual Town Hall drew 30 Zoom participants seeking …

    Publications

    • City of Santa Rosa Community Wildfire Protection Plan
      The Santa Rosa City Council approved Santa Rosa’s Community Wildfire Protection Plan (CWPP) on September 18, 2020. This 5-year community-based plan is focused on identifying and addressing local hazards and risks from wildfire in the City’s Wildland Urban Interface (WUI) areas. The plan determines what is at risk and provides a road map of actions for the …
    • Ignition Resistant Construction Design Manual (Colorado Springs FD 2020)
      This is a smart guide to construction and wildfire mitigation published by the City of Colorado Springs Fire Department: https://coloradosprings.gov/sites/default/files/2020_ignition_resistant_design_manual_march_2020.pdf
    • Wildfire Today (Magazine)
      This website provides a wealth of regularly updated content aimed at educating readers on everything related to wildfires. https://wildfiretoday.com/
    • Lessons Learned: Wildfires in California’s WUI – UCD/USDA Climate Hub
      As the frequency, scale, and severity of wildfires in California continues to grow, and costs continue to balloon, the California Climate Hub partnered with graduate students from the UC Davis Environmental Policy and Management program to identify lessons learned from California’s most destructive wildfires and offer insight into living with this new normal. https://ucdavis.maps.arcgis.com/apps/MapJournal/index.html?appid=3dc4755c15984b2886094184de6cbfa8
    • The Combustibility of Landscape Mulches
      A publication by Stephen Quarles, Wood Performance and Durability Advisor, University of California Cooperative Extension and, Ed Smith, Natural Resource Specialist University of Nevada Cooperative Extension. Click Here To Read
    • Wildfire Home Retrofit Guide
      This Guide includes specific recommendations for how to retrofit existing components of a home to withstand wildfire. Each section contains an explanation of how the component is vulnerable to wildfire and what can be done to improve that component. The illustrations throughout the Guide are intended to show best practices for reducing the vulnerability of …

    Useful Maps

    • Evacuation: Know Your Evacuation Zones
      Click Here for a Printable / Downloadable Version
    • Map of Oakmont
      A useful map of all of Oakmont Click Here For A Printable / Searchable Version
    • Wildfire Risk to Communities Map
      Wildfire risk is based on several factors: likelihood, intensity, exposure, and susceptibility. This website can help your understanding of which factors affect your community in order to help you prioritize risk reduction activities. https://wildfirerisk.org/explore/2/06/06097/0600038156/

    Presentations

    Resource List

    Assessor Training Materials

    Example Assessment Videos with Stuart Mitchell

    This is a 41-minute video of a Wildland Fire Assessment Program home assessment of a home in a semi-rural location. This video is intended as a demonstration of what a wildfire mitigation specialist will look for while conducting the home assessment. Created January 2021 by 50+ Films for Fire Safe Sonoma.



     

    This is a 26-minute video of a Wildland Fire Assessment Program home assessment of a home in a suburban location. This video is intended as a demonstration of what a wildfire mitigation specialist will look for while conducting the home assessment. Created January 2021 by 50+ Films for Fire Safe Sonoma.



     

    This is a 32-minute video of a Wildland Fire Assessment Program home assessment of a home in a suburban location. This video is intended as a demonstration of what a wildfire mitigation specialist will look for while conducting the home assessment. Created January 2021 by 50+ Films for Fire Safe Sonoma.

    Stuart Mitchell Contact
    Wildlfire Mitigation Advisors
    Stuart Mitchell, CWMS
    Certified Wildfire Mitigation Specialist

    707-328-0228

    wildfiremitigationadvisors@gmail.com
    Wildfiremitigationadvisors.com


    The Firewise Resource Committee Page

    The Firewise Resource Committee web page.

    This section includes all posts from the OVA Board of Directors in chronological order. To view Board documents organized by agendas and minutes, please click here to visit the OVA Board of Directors page.

    All Board content requires an OakmontVillage.com account to view.

    This section includes all posts from OVA committees in chronological order. To view committee documents organized by committee, please click here to visit the OVA Committees page.

    All committee content requires an OakmontVillage.com account to view.