Audio-Visual Equipment Manual (Room B – Central Activity Center)

Room B is a meeting space within the Central Activity Center located at 310 White Oak Drive.

Room B includes the following equipment which facilitate usage of the Zoom Room:

• Neat Bar Pro
  This is a device mounted on the wall under the whiteboard and projector-screen. It looks like a soundbar, but it contains the following components:
  • Camera
  • Microphone
  • Speakers
  • Computer for hosting Zoom Rooms
    
• Neat Pad
  This is a tablet mounted on the wall near the entrance of the room.
  
• Projector
  For displaying contents of the Zoom meeting, any screens being shared through the Zoom Room, or any screens shared via HDMI connection to the wall.

Please follow these instructions to utilize the audio-visual equipment in this meeting space.

Powering On the System

Projector Power Panel

This corner near the entrance of the room contains the Zoom Room Controller, the projector power, and wall-mount storage for remotes, cables, and other equipment.

Begin by pressing the green button on the projector power panel.

The adjacent light should illuminate green once power is available to the projector.

This light will stay on until 9 p.m., there is no way to manually turn it off.

Two remotes are available in the wall-mounted storage underneath the projector power panel.

Use Screen Remote to Lower Screen

One remote is used to turn on the projector itself, and the other remote is used to lower the projector-screen. This is a demonstration of the projector-screen being lowered:

Use Projector Remote to Power on Projector

The power button on the projector remote is somewhat faulty. At times it works fine, other times it takes multiple presses of the power button, and sometimes it will not work at all.

If the remote is not working for you, please contact OVA’s Maintenance Team for assistance turning on the projector. If you are tall enough, the remote may be used to press the power button on the projector itself, but please do not stand on a chair to press the power button:

Connecting to the Projector with an HDMI Cable

Once the projector is on, you will usually see the Zoom Rooms screen display.

Connect HDMI Cable Between Device and Wall

Use an HDMI cable to connect your device to the HDMI port in the wall to the right of the projector screen.

Change the projector’s source, if needed.

The projector is connected to two different sources:

1. Zoom Room: The projector will usually default to this source. This means that when you initially turn on the projector, you will usually see the “Open the Zoom Room Controller app on this facility’s iPad to get started” message.
   
2. HDMI Wall Port: There is an HDMI port in the wall to the right of the projector screen. You can connect any device with an HDMI port into the wall for that devices screen to be projected.

The video below shows how to use the projector’s remote to change the source from the Zoom Room to the HDMI wall port.

Your device’s screen should now be displayed on the projector screen.

Summary of Steps

1. Power on the Projector Power panel by pressing green button.
2. Lower the projector screen using the screen remote.
3. Power on the projector using the projector remote.
4. Use an HDMI cord to connect your device to the HDMI port in the wall to the right of the projector screen.
5. If needed, change the projector’s source using the projector remote.

Connecting to the Projector via Zoom Rooms

Once you see the Zoom Rooms screen display, you are ready to share screens wirelessly.

When the system is powered on and the projector is displaying the Zoom Rooms screen shown above, please follow the steps in this article to share your screen wirelessly:

How to Share Your Screen with Zoom Rooms

If you need instructions on how to start your Zoom meeting, please refer to this article:

Start Your Meeting in an OVA Zoom Room